| Solutions: | ||
| “an action or process of solving a problem” | ||
| - Merriam-Webster |
Payroll Solutions
Human Capital Strategies offers a competitive Payroll Solution for small to medium sized businesses, we also provide additional solutions for large company payroll needs. Our Online Payroll Solutions help employers like you meet business compliance issues today and for the future as your organization succeeds in a competitive business market. You went into business to fulfill a dream, not to file taxes and fill out paperwork. At Human Capital Strategies, we’re here to take care of those responsibilities so you can focus on what you do best. With the team from Human Capital Strategies, you can rest easy knowing that your employees are covered with the best benefits and your business is compliant. Now that’s peace of mind!
Click a link to see our Payroll services
- Web Based Solutions
- E-Verify / New Hire Reporting
- Input Methods
- Unlimited Earnings & Deduction Types
- Paid Time off Accruals & Reports
- Garnishments
- Third Party Checks
- Direct Deposit & Cash Pay Cards
- Customized Checks
- General Ledger Report
- Certified Payrolls
- Davis Bacon
- Self Service
- Pre Process
Web Based Solutions
Human Capital Strategies’ Realtime Web Based Solutions for Payroll Administration combines our state-of-the-art PayrollPortal® with the needs of growing companies like yours. Our solutions integrate and allow full online access to payroll processing, payroll tax filing, human resource information, employee benefits, retirement programs, time and attendance reporting, and so much more. You choose the options that best suit your needs.
Real-time web access allows you to conveniently pull date specific data as well as export your data to Adobe® or Excel® (so that the data may be worked with or imported directly into your accountanting package). With our Real-Time Web Based Solutions, you don’t need to wait overnight to see your changes take effect – you have full access to your data when it is convernient for you. If you are looking for answers about a payroll months back or if you need payroll data for a specific date range in order to complete a 401(k) census – it’s just another way Human Capital Strategies delivers Solutions.
E-Verify / New Hire Reporting
Human Capital Strategies takes the hassle out of e-verify & new hire reporting. Furthermore, Human Capital Strategies will continue to monitor these sensitive topics and keep you updated as additional legislation may take effect. For additional information click here.
Input Methods
So, you need to input your payroll. At Human Capital Strategies, we have several options in place for added convenience. In order of efficiency & convenience, they are:
- Human Capital Strategies On-line Payroll Portal®
- Time clock direct (Powered by Time Data Systems, Inc.)
- Phone inbound / outbound
- Fax
Unlimited Earnings & Deduction Types
Our Web based payroll solutions can allocate deductions in the format that you are most familiar with. Your company’s divisions/departments may have specific or unique names and you want to give a deduction that unique name, not an issue.
So you need to track the deduction and prioritize it over other voluntary deductions? We can set those goals and limits for deductions and tax them, too.
Want to send your 401(k) deferrals to a specific provider? We can separate or combine your deductions and pay. It’s all up to you. There is never an issue and you can call it whatever you like we can set it all up to be direct deposited in any account you like even a third party. Our State-of-the-art Web enabled system has the flexibility for any unique situation.
After your online setup is complete you can do it yourself thru the Human Capital Strategies PayrollPortal™ Say you have an employee that lost a W-2 or you need to change the number of deductions, change of address, turn on or off a deduction. You have the capability to do it yourself, on your own schedule.
Paid Time off Accruals & Reports
At Human Capital Strategies we keep vacation, sick and paid time off on track. First, we’ll set up your company with our advanced software that works for you by input of your parameters for vacation, sick or paid time off. Then we simply add:
- Accruals – Track how many vacation, sick and personal days each employee has earned / received
- Allotments – Track how many vacation, sick and personal days each employee has used or can roll over, based on the allotment given for a specific time period
- Earned and taken amounts of vacation, sick and personal days can be printed on pay stubs and online or not show at all
- Reports can be broken down to show departments / divisions / specific individuals etc.
In addition unused vacation can be reported to you for each pay period, to use for your accounting liabilities. Or, simply do it yourself with our Online Solutions: Choose the employee, input the available balance or accrual amount, and define goals, schedule accrual changes all online.
Garnishments
At Human Capital Strategies we navigate through requirements for making employee garnishments. Whether it’s child support or a wage assignment, these sensitive issues require a professional to calculate the garnishment, execute the withholding and payment remittance. Our team will keep you up to date regarding requirements in your area and ensure that you meet your state’s regulations.
Our process includes:
- Interpreting court orders / judgments
- Determine calculations, payment methods and due dates
- Remitting garnishments to the proper federal/state/local agency
- Electronic transfer of funds (ACH) where accepted or required
Third Party Checks
Human Capital Strategies can provide automatic Third Party Checks each pay period, each month, or on demand. We can direct deposit third party funds (ACH), or create a third party check by grouping together deductions from multiple employees. Simply put we can pay your 401-k plan directly on your behalf.
Direct Deposit & Cash Pay Cards
Direct Deposit
Human Capital Strategies offers Direct Deposit to all of our PEO, ASO, and Payroll clients, by offering employees direct deposit, productivity is sure to increase as your employees are not burdened by standing in line at his or her bank. These services are put in place to offer all around cost effective system that are much lower than a traditional in-house payroll system.
The benefits of Direct Deposit
- There are no checks to be lost or stolen.
- Payments reach your account the day the check is issued — even if you are out of town, sick or unable to get to your financial institution.
- Many banks offer free or lower-cost checking for customers with direct deposit because it saves them the cost of processing paper checks.
- Direct deposit can help you avoid bouncing checks because the deposit is direct and on time.
- It can save you trips to the bank and help you avoid long lines at tellers or ATMs.
- The federal government and many employers will deposit your check a day early if the regular payday falls on a holiday.
Cash Pay Cards
Human Capital Strategies is finalizing details on a VISA® branded cash pay card program. Details will be released very soon.
Customized Checks
Human Capital Strategies has your customized check solution. Look professional on payday with our digital logos and signatures for your company paychecks.
Digital Logos & Signatures:
You provide the camera ready art, or a high quality laser print. Whether it’s your logo or your signature, we’ve got you covered. Immediately after we print your digital logos and signatures on your checks we apply our latest pressure seal technology, your checks are safe & secure ready to hand out or simply drop them in the mail. It’s just another way we help make your paydays run a little smoother.
General Ledger Report
With our Automatic General Ledger Reporting function you’ll benefit from improved effeciency as you receive a detailed General Ledger report coded specifically with your GL account names/numbers. This clean and simple report improves accuracy by eliminating sorting thru multiple reports in order to properly account for all financial details involved with payroll. Best of all, you maintain complete control of the data – eliminating confusion and errors that third-party involvement causes in applying payroll data to the general ledger.
Additionally, your Automatic General Ledger Report (as with all your other payroll reports) can be sent directly to your accountant or CPA as well to simplify the process even further.
Certified Payrolls
Weekly payrolls are sometimes called certified payrolls because each payroll is signed and contains language certifying that the information is true and correct. At Human Capital Strategies the payroll certification language is always included with this type of payroll report.
Davis Bacon
The Davis-Bacon Act – requires the payment of “prevailing wage rates” (determined by the US Department of Labor) to all laborers and mechanics on Federal construction projects in excess of $2000.00. Construction includes alteration and/or repair, including painting and decorating, of public buildings or public works.
Human Capital Strategies is your solution for Certified and Davis-Bacon payrolls. Contact a sales representative for additional questions regarding these services.
Self Service
With our Employee Self Service Solutions the internet now becomes an effective Human Resource tool. Document department / employee attendance, salaries, training and company equipment. Create employee manuals and checklists. Stay on top of the details that threaten your Human Resource efforts. Manage all the details better and create best practices for human resource information system (HRIS) management with our Web-based HRIS / Employee Self-Service Solutions.
Pre Process
At Human Capital Strategies our pre-payroll calculations allow you to see what net pay is before you send your payroll information. Just enter your payroll, press “Pre-Process” and view a report of all earnings and deductions for each employee. Year-to-date information allows for monitoring tax shut-off or 401(k) contribution limits.
Highlights:
- Gross-to-net on each employee
- Monitor limits with year-to-date figures
- Check to see if bonuses calculate properly
- Stop payroll submit and modify input before running
